FOOD STORES - SECTION 215

I.      Food and Food Related Products and Services

                       A.   Food Stores is the authorized procurement source for food service/building facility supplies, equipment and services for the Division of Housing and Food Services. The Food Stores procurement group is authorized to negotiate agreements and commit funds as delegated through the Signature Authority memorandum of December 23, 2002.

                       B.   Division of Housing and Food Services departments shall submit requisitions for supplies and services via the AS 400 ordering system, and/or internal signature authorization documents. To assure contract and negotiated prime vendor agreement compliance, requisitions for supplies and services submitted to The Purchasing Department (102 Angell Building) shall first be reviewed by the Food Stores procurement group for determination of the best method of processing.

                       C.   Procurement transactions utilizing the purchasing cards issued by The Purchasing Department are encouraged and shall follow the program's established compliance requirements.

                       D.   University Stores open orders transaction may be exercised if not in conflict with conflict with current agreements as outlined in paragraph B., above.

                       E.   Procurement areas of construction and design, computer hardware and software, consultants, etc. shall be coordinated by The Purchasing Department.

                       F.    Non Housing & Food Services Departments are encouraged to contact Food Stores to review current contract information prior to placing any orders for food or food related products or services. Contract compliance will assure the university community of fair pricing with negotiated terms and conditions, such as delivery, payment and freight terms.